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Athletic Policy (Part 1)

 

Dunkirk Marauder’s

 

 

 

 

 

Interscholastic Athletic Policy Handbook

 

(Revised – 2016)

 

 

 

 

 

 

 

Dunkirk Athletic Handbook Committee Members

 

Michael Sarratori                    Athletic Director – Chairperson

Julie Smith                              Dunkirk Board of Education Member / Parent

Stephen O’Brien                     High School Administrator

Kimberly Delgado                   High School Faculty / Coach

Walter Robertson                    High School Faculty

Michael Green                                    Middle School Faculty

Arlette Rivera                          High School Staff / Parent

 

 

Athletic Director:  Michael A. Sarratori

                                716-366-9300 ext. 2083

                                msarrartori@dunkirk.wnyric.org

 

Table of Contents:

 

1.  Duty to Warn……………………………………………………………………………………………………………………...3                             

2.  Reserve Clauses………………………………………………………………………………………………………………... 3                             

3.  Goals of the Dunkirk City School District Interscholastic Sports Program………………………………………………...               3               

4.  Sportsmanship……………………………………………………………………………………………………………………4

5.  Athletic Program Philosophy - Varsity…………………………………………………………………………………………               4

6.  Athletic Program Philosophy – Junior Varsity………………………………………………………………………………...5

7.  Athletic Participation – Representative of Dunkirk City School District…………………………………………………….5

8.  Athletic Participation – Attendance Expectations…………………………………………………………………………….               6

9.  Preseason Meeting Attendance………………………………………………………………………………………………..                6

10.  Training Rules and Regulations………………………………………………………………………………………………               7

11.  Practice & Game Attendance Requirements………………………………………………………………………………..               7

12.  Athletic Placement Process……………………………………………………………………………………………………8

13.  Athletic Placement Procedures……………………………………………………………………………………………….               8

14.  Changing Sports………………………………………………………………………………………………………………..                9

15.  Dual Sport Athlete………………………………………………………………………………………………………………9

16.  Mixed Competition……………………………………………………………………………………………………………...9

17.  Outside Participation…………………………………………………………………………………………………………...9

18.  Athletic Participation – Academic Eligibility………………………………………………………………………………….              10

19.  Physical Education Participation Requirement……………………………………………………………………………...10

20.  Athletic Participation – Violations – Alcohol / Drug Policy………………………………………………………………….10

21.  Athletic Participation – Reporting of Violations / Procedures………………………………………………………………11

22.  Athletic Participation – Self Referral for Alcohol / Substance Abuse……………………………………………………..              11

23.  Harassment / Hazing / Bullying……………………………………………………………………………………………….               12

24.  Stealing or Vandalism………………………………………………………………………………………………………….               12

25.  Social Media…………………………………………………………………………………………………………………….                12

26.  School Suspensions……………………………………………………………………………………………………………13

27.  Appeal Procedure / Process…………………………………………………………………………………………………..                13

28.  Releasing a Student Athlete from an Athletic Squad……………………………………………………………………….13

29.  Emergency Blue Cards………………………………………………………………………………………………………..                13

30.  Sports Physicals / Injuries / Illness / Insurance…………………………………………………………………………….. 14

31.  Concussion Management Policy / Protocol………………………………………………………………………………….15

32.  Transportation Provided by District Policy…………………………………………………………………………………..                16

33.  Varsity Letters………………………………………………………………………………………………………………….. 16

34.  Equipment / Uniforms…………………………………………………………………………………………………………..16

35.  Parent / Guardian Spectator Code of Behavior / Ethics……………………………………………………………………               17

36.  Student Athlete Code of Behavior / Ethics…………………………………………………………………………………..                17

37.  Coaches Code of Behavior / Ethics…………………………………………………………………………………………..17

38.  College Athletics………………………………………………………………………………………………………………..                18

39.  National Collegiate Athletic Association Information……………………………………………………………………….              18

40.  NCAA Clearinghouse…………………………………………………………………………………………………………..19

41.  Sports Currently Offered at the Dunkirk City School District………………………………………………………………               20

 

 

Duty to Warn

 

Warning:  Participation in interscholastic athletics does involve some risks.  Physical injury can occur in any type of interscholastic sports activity.  By volunteering to participate in a school sponsored interscholastic athletic activity, a student and his/her parents/guardians acknowledge the potential risk for physical injury to occur.

 

By the very nature of athletic activity, participants are at risk of physical injury.  No matter how careful the athlete and coach are, no matter how many precautions are taken, the risk cannot be eliminated.  It can be reduced but never eliminated.  The risk of injury includes minor injuries such as broken bones, dislocations and muscle strains.  The risk also includes catastrophic injuries such as permanent paralysis or even death.  It is important everyone understand these risks.  Athletes should follow all safety directions from their coaches because rules and regulations have been established to reduce the risk of injury during participation.

 

Reserve Clauses:

 

            Any situation not covered by this handbook will be governed by the NYSPHSAA handbook and/or the Section VI handbook, constitution and/or by laws.

 

            The Dunkirk City School District Building Administrators reserve the right to rule on any other infraction not covered by the Dunkirk Marauder Interscholastic Athletic Policy Handbook that is related to athletic participation and that affects the educational process.

 

            With the privilege of being an athlete in the Dunkirk City School District there are added expectations, responsibilities and accountability.  Therefore, the Dunkirk City School District Student Code of Conduct along with any additional provisions of the Dunkirk City School District Interscholastic Athletic Policy will be in effect for the Fall, Winter and Spring seasonal dates (first day of practice through until season end dates) established by Section VI for anyone participating in District sponsored athletic competition.

 

Section VI website hyperlink:  http://www.section6.e1b.org/11391049112849960/site/default.asp

 

Goals of the Dunkirk City School District Interscholastic Sports Program

 

Athletics have the potential to play a significant role in the personal development of a student’s life.  The Dunkirk City School District is committed to teaching lifelong values, skills, and lessons such as:

 

  • Sportsmanship

  • Role modeling/mentoring

  • Teamwork and cooperation

  • Loyalty, dedication and commitment

  • Self-control and discipline

  • Responsibility and accountability

  • Trustworthiness and fair play

  • Attitude toward success and failure

  • Respect for self and others

  • Personal excellence

  • Goal setting

  • Good decision making and communication skills

  • Skill development

  • Application of rules and strategies

  • Physical fitness and healthy behavior

  • Pride in school

  • Time management/balance

 

Sportsmanship

 

The Dunkirk City School District Interscholastic Athletic program is committed to promoting the proper ideals of sportsmanship, ethical conduct and fair play at all sports activities.  Good sportsmanship is defined as those qualities of behavior which are characterized by generosity and genuine concern for others.  The concept of “sportsmanship” must be taught, modeled, expected and reinforced in the classroom and in all competitive activities.  Sportsmanship is good citizenship in action.

 

In the area of athletic competition, a student athlete does not use profanity or illegal tactics and learns fast that losing is part of the game and that you should be gracious in defeat and modest in victory.  It is always courteous to congratulate the opponent on a well-played game after the contest whether in defeat or victory.  Game officials will always be treated with respect and a sense of understanding the critical role they play.

 

In the belief that good sportsmanship is essential for all Dunkirk City School District student athletes, students and spectators, the following guides for conduct are suggested as a means of continuing and strengthening the ties that exist between competing schools.  Cheering for our players is appropriate while yelling at opponents is not appropriate.  Please remember that this is not a college level contest where the crowd is considered a part of the contest.  Do not act as a distraction at a contest as this causes a negative impact on our players, and our school.

 

Sportsmanship is an integral and vital ingredient of any interscholastic athletic program.  The National Federation of High School Athletics, the New York State Public High School Athletic Association, Section VI and Cattaraugus/Chautauqua County Athletic Association have targeted the area of sportsmanship for a major emphasis.

 

We are further committed to the belief that schools participating in interscholastic athletic activities should be held responsible for the conduct of their players, coaches, staff members and spectators.  Conduct which is detrimental to the educational value of athletic activities could result in appropriate disciplinary action by the school.  The Dunkirk City School District has instituted the following policy to ensure the development of and the understanding of the importance of proper sportsmanship and fair play.

 

Athletic Program Philosophy – Varsity

 

Varsity competition is the culmination of each sport’s program.  Usually, seniors and juniors make up the majority of the roster.  At the Varsity coach’s discretion, sophomores and freshmen may be included on the team providing evidence of advanced levels of physical development; athletic skill and appropriate socio-emotional development are demonstrated.

 

It is possible but very rare for a middle school level student to be included on a varsity roster.  The New York State Department of Education process for moving a 7th or 8th grade student up to a high school team is called Athletic Placement Process.  This process has been developed to identify “exceptional athletes” and provide qualified athletes with an opportunity to play at a level commensurate with their ability.  (The standard has been established to consider only those athletes who will become a starter on the Junior Varsity level or above).  The individual must clearly be an impact player on the team while supporting other team members to play at a higher level reaching their full potential.

 

Squad size at the varsity level is limited.  The number of participants of any given team is a function of those needed to conduct an effective and meaningful practice and to play the contest.  It is vital that each team member has a role and is informed of, as well as understands its importance.  The number of roster positions is relative to the students’ acceptance of their individual roles in pursuit of the team’s goals.  While contest participation over the course of a season is desirable, a specified amount of playing time at the Varsity level is never guaranteed.

 

A sound attitude and advance level of skills are prerequisites for a position on a Varsity team, as is the realization that a Varsity sport requires a six day a week commitment.  This commitment is often extended into vacation periods for all sport seasons.  Depending on the sport, contests and practice are scheduled during vacation, on Sundays and in some cases on holidays.  The dedication and commitment needed to conduct a successful Varsity program must be taken seriously by all student athletes and coaches’ efforts need to be supported by parents.

 

The Varsity coach is the leader of the sports’ program and determines the system of instruction and strategy for that program.  The communication among the middle school teams, freshmen, Junior Varsity and Varsity programs is the responsibility of the Varsity coach.  Preparing to win, striving for victory in each contest and working to reach the group and each individual’s maximum potential are worthy goals of a Varsity level team.

 

Athletic Program Philosophy – Junior Varsity

 

The Junior Varsity level is intended for those who display the potential of continued development into productive Varsity level performers.  Although team membership varies according to the structure of each program, 9th and 10th grade students occupy the majority of roster positions.  In certain situations, 11th graders are included on a Junior Varsity roster.  Middle school students may participate at this level following District guidelines.  The New York State Department of Education process for moving a 7th or 8th grade student up to a high school team is called Athletic Placement Process.  This process has been developed to identify “exceptional athletes” and provide qualified athletes with an opportunity to play at a level commensurate with their ability.

 

At this level athletes are expected to have visibly committed themselves to the program, team and continued self-development.  To this end, increased emphasis is placed on physical conditioning, refinement of fundamental skills, elements and strategies of team play, in addition to socio-emotional development.  Junior Varsity programs work towards achieving a balance between continued team and player development and striving for victory.

 

The realization that practice sessions are important is a premise that is vital to a successful Junior Varsity team and player.  For all team members meaningful contest participation will exist over the course of a season; however, a specified amount of playing time is never guaranteed.  Participants at this level are preparing themselves for the six day a week commitment that is expected at the Varsity level.  While contests and practices are rarely held on holidays and Sundays, practice sessions are scheduled during school vacation and commitment is expected at the Junior Varsity level.

 

Athletic Participation – Representative of Dunkirk City School District

 

It is expected that all students who participate in any co-curricular sports teams or sport activity that is organized by the Dunkirk City School District will conduct themselves in an exemplary manner, which will bring credit to the individual, the school and the District.

 

The Dunkirk City School District Interscholastic Athletic Program provides a unique opportunity to educate and influence young people by promoting their mental, emotional and physical development in an environment that rejects the use of tobacco, alcohol and other drugs.  The Interscholastic Athletic Policy Handbook was developed to guide, encourage and support student athletes who participate in this dynamic educational experience.

 

Student athletes represent this District (or Section VI when involved in post season play), the school and their team during home contests as well as when a guest at another school and are expected to abide by all behavioral rules/expectations as if in school.  When on a trip, students are responsible for their behavior (including meetings, play assignments and curfews) as if in school from the time the team departs school until the group returns (24 hours a day).

 

Athletic Participation – Attendance Expectations

Since playing athletics is a privilege, the expectations in regards to student athletes and their attendance will be set at a high standard.  Therefore, if a student athlete is NOT IN ATTENDANCE THE WHOLE SCHOOL DAY, he/she will be ineligible to practice/play on that day unless the reason for absence qualifies as an excused absence from the list below.  The student athlete MUST present a copy of the proper documentation verifying the absence to the Athletic Director prior to 2 pm on the date in question in order to participate (practice/play) on that day.

The following are the ONLY LEGAL excuses accepted by the State of New York and the Dunkirk City School District:

Weather, quarantine, personal illnesses (with a doctor’s note), impassable roads, military obligation, court appearance, death in the family, illness in the family, dental appointment, religious observance, medical appointment, college visit, approved cooperative work plan and emergency situations.

Emergency situations cover unexpected events which keep a student from school attendance.  Such cases will be considered individually by the Building Principal and/or the Athletic Director.

If the excuse is not listed above, it is considered an illegal absence.  Since vacation periods are provided within the school calendar, trips taken at other times during the school year will be considered illegal absences.

If a student is late to first period without a legal excuse (as described above):

           

1.  First unexcused tardy – The athlete will meet with the principal, coach and parent (a call to the parent in some cases) and a written agreement will be put in place to avoid future unexcused tardiness.

2.  Second unexcused tardy – The athlete will meet with the Athletic Director/Principal, coach, and parent.  The result will be a severe warning against any future tardiness as well as written documentation of the meeting.

3.  Third unexcused tardy – The athlete will meet with the Athletic Director, coach and parent.  The result will be a severe warning against any future tardiness as well as written documentation of the meeting.

            4.  Every tardy thereafter, a one game suspension.

 

            This process will start new each sport season.

 

Preseason Meeting Attendance

 

One of the most important ingredients for a successful sport season is effective, open and appropriate communication between the coach, parents and players.  In order to ensure this communication takes place, the Director of Athletics will schedule a preseason meeting.  Topics at the meeting will include athletic department policies, individual team expectations, rules, and many other topics.  This meeting should be attended by the athlete, and at least one parent/guardian.

Training Rules and Regulation

 

Each coach may establish training rules and team guidelines that cannot be above and beyond this document.  Training rules and team guidelines must be submitted to the Athletic Director prior to the beginning of the respective sport season.  These rules and guidelines will be clearly explained by the respective coach prior to the beginning of each sports season during their preseason team meeting with players and parents/guardian in attendance.

 

Practice & Game Attendance Requirements

 

Individual coaches establish attendance requirements for team membership and communicate this to athletes and parents within the first three days of practice.  Generally, athletes are expected to attend all practices and contests unless there are circumstances beyond the athlete’s control (i.e. illness, injury, death in the immediate family).  Absences for other reasons such as conflicts with a job; another sport or musical; or other events chosen by an athlete must be preapproved by the coach.  Coaches will review these reasons with the athlete and his/her parents.

 

Each athlete is required to attend all practices and/or contests unless excused by the coach.  An athlete who is injured or ill but still able to attend school is also required to attend practice even though they will not be actively participating.  Any student athlete failing to abide by this policy will be subject to appropriate disciplinary action.  Disciplinary action could range from a warning, to suspension, to dismissal from the team.  Remember once you have been placed on a team roster, you are making a commitment to that team for the full season.  Any student athlete who considers quitting a team is encouraged to first talk with the respective coach and communicates his/her concerns and/or reasons for wanting to leave the team.

 

Being chosen to represent the Dunkirk City School District as a member of an interscholastic team is an honor and privilege and requires great commitment and responsibility.  Varsity, Junior Varsity and modified athletes are expected to participate in all try outs, practices, scrimmages and interscholastic contest during vacation/recess periods.  A student athlete MAY NOT be chosen for a team without a try out when “cuts” or player positioning on teams has taken place.

 

This includes try outs and practices, which occur prior to the beginning of school in September; over Thanksgiving break; winter holiday recess; President’s week and spring recess.  When a student athlete is injured he/she is still expected to attend practices until ready to participate.  When ready, a try-out of the same time period and with a similar assessment will be conducted.

 

Student athletes may petition the Athletic Director for relief in these matters if extenuating circumstances exist such as medical situations, religious observance, court appearances or other legal reasons.  A scheduled vacation is NOT an extenuating circumstance.

 

Family Vacations:  Parents (with their children who are student athletes) may choose to take their family vacation during a sport season.  It must be understood that the time missed by the student athlete can affect team chemistry, personal conditioning, performance level of the individual and the overall success of the team.  Each and every individual on the team has a role, not just in the game but in the climate as well, regardless of how much playing time the athlete is experiencing.  Commitment during the vacation periods involves self-sacrifice, not only on the part of the coach and student athlete, but the family as well.  Attendance is mandatory during vacation periods unless arrangements are made with the respective coach.  Contact the coach prior to the season in order to fulfill team commitments and expectations.

 

Athletic Vacation Policy:  In order to ensure that students recognize and understand their responsibility as a member of the team, parents and student athletes are reminded that their participation requires attendance at all practices and games during non-school and vacation periods.  Therefore, student athletes must be prepared to participate in athletic practices or games that are scheduled during the following recesses:  Thanksgiving break, winter break, mid-winter break and spring break.  As a School District and members of the Section VI of the New York State Public High School Athletic Association (schools that play within Chautauqua-Cattaraugus Counties), we are committed to preparing for and honoring the contest schedule during these non-school and vacation periods.  In addition to these periods, the fall sports season will commence mid to late August.  Consequently, all Varsity athletes and their families are reminded to plan vacations accordingly.  It is recognized that there may be situations of an emergency nature that may arise and that honest communication with the appropriate coach is necessary.

 

Athletic Placement Process (7th & 8th Grade Students)

 

The Athletic Placement Process is a process for screening students to determine their readiness to compete in interscholastic athletic competition by evaluating their physical maturity, fitness and sport specific skills.  The intent of this program is to provide for younger students to safely participate at an appropriate level of competition based upon readiness rather than age and grade.

 

Normally a student is eligible for senior high school athletic competition in a sport during each of four consecutive seasons commencing with the student’s entry into ninth grade.  However, by satisfying the requirements of the Athletic Placement Process, a student may receive extended eligibility to permit:

 

  • Participation during five consecutive seasons in the approved sport after entry into eighth grade

  • Participation during six consecutive seasons in the approved sport after entry into seventh grade

 

The Athletic Placement Process is designed for mature, exceptionally skilled students to advance to an upper level.  It is aimed at the few select students who can benefit from such placement because of their level of readiness.  Students do not mature at the same rate and there can be a tremendous range of developmental differences between students of the same age.  This process has been designed to assess a student’s physical maturation, physical fitness and skill so that the student may be placed at a level of competition which should result in increased opportunity, a fairer competitive environment, reduced injury and greater personal satisfaction.

 

The Athletic Placement Process is not to be used to fill positions on teams, provide additional experience and provide a place for junior high students when no modified program is offered or to reward a student.  It is aimed at the few select students who can benefit from such placement because of their readiness.  It will also be fairer to students on modified teams if such a team exists.

 

The Dunkirk City School District Board of Education has approved a resolution allowing seventh and eighth grade students to be eligible to participate in the Athletic Placement Process.

 

Athletic Placement Procedures:

 

  • The Athletic Director receives a recommendation for a particular student athlete to be considered for the athletic placement process.  The recommendation must come from a coach or physical education teacher within the District.  An athlete who is recommended to participate in the process is typically discovered during physical education, modified sports, open gyms or off season play.

  • The coach will then contact the parents/guardians of the student athlete to explain the process in detail.

  • The student athlete then receives a parent permission form to be signed and returned to the Athletic Director.

  • Once the Athletic Director receives the permission form a physical education teacher will administer the battery of physical tests that are required by the process.

  • If the athlete successfully completes the fitness tests, the school nurse will be contacted to set a date for the student athlete to meet with the school doctor.  The examination by the doctor will help determine the maturity level of the student athlete.

 

Changing Sports

 

A student athlete may change from one sport to participate in another once the teams have been selected with permission of the parent, coach and Athletic Director.  If he/she has been cut from one team, it is legitimate to try out for another.  In the event an athlete leaves a team, he/she must meet with the coach or they will not be permitted to try out for another sport.

 

Once selected for a team, an athlete is expected to complete the season.  As a general rule, an individual who drops out once selections have been made may not try out for another team mid-season.  At the start of the season, if the coaches of two teams involved make an appeal on behalf of a student athlete, to the Athletic Director, and are both in agreement that change would be beneficial, the appeal may be considered.

 

A student dismissed from a team for disciplinary reasons may not try out for another team that season.

 

Dual Sport Athlete

 

Any student may compete on two sports teams during the same interscholastic season as long as:

 

  • Parent/guardian of student athlete agree to it.

  • Both coaches and/or advisors involved agree to it.

  • Students must meet minimum practice requirements for both sports (per NYSPHSAA requirements) and/or extracurricular activity.

  • The student athlete is able to keep up academically.

 

If during the interscholastic season and/or extra-curricular activity period the student academically is falling behind, they will have to make a choice of which sport they will continue in.

 

Mixed Competition (combined male / female teams)

 

The Dunkirk City School District Athletic Department follows the New York State regulations and procedures for instances of mixed competition within the interscholastic athletic program.

 

Outside Participation

 

The NYSPHSAA allows outside participation (AAU, Travel, Club, etc.).  DHS athletes must understand that commitment to the school team comes first, and outside participation should not be detrimental to an individual or to a Dunkirk High School team.  There will be many circumstances where a student should not participate in an outside activity due to the possible effect on the team.  The final determination of respective playing time will be made by the respective coach – information pertaining to this should be included in pre-season information given out/presented by the head coach of the respective sport.

 

 

Athletic Participation – Academic Eligibility

Academic progress of the student athlete will be monitored on a weekly basis.  An electronic monitor system will be utilized to identify those who need to seek extra help or other intervention.  The process will begin the first day of practice or as soon as a final roster is submitted to the Director of Athletics by the respective sport coach.  The process will continue throughout the season and playoffs.

 

            1.  Weekly grade submission by teachers for monitoring purposes only.

           

            2.  Academic Electronic Monitoring - The academic electronic monitoring will be based on the following:

 

  • Classroom Status – Satisfactory (S), Satisfactory but Failing (SF) and Unsatisfactory (U)

                       

  • If satisfactory but failing or unsatisfactory is chosen – faculty member must provide a reason “comment” to indicate where student athlete needs to improve – the comments are as follows:

  • Insufficient written work

  • Frequent behavior problem

  • Unprepared for class

  • Student failing – but doing work

 

  • Notification – Deadline for submission of faculty member electronic monitoring will be at 3 pm on Friday of each week.  The Athletic Director and coaches will be able to view the report after 3 pm on Friday.  Coaches will share the information with the individual student athlete to help promote educational growth.

 

3.  Two failing grades on Progress Report/Report Card – places athlete on probation.

a. During probation – athlete must go to the teacher five times per week and have an Athletic Department supplied “yellow” card signed by the teacher showing at least three positive marks.

b. If teacher is unavailable, student athlete must see Athletic Director or Principal.

c. The card must be turned into the Athletic Director every Friday by 3 pm.

In the event of a snow day, the card must be turned in the next school day by 3 pm.

d. Failure to comply – athlete will be suspended until next five week report.

e. Probation lasts until next five week report.

f. Process continues until less than two failures.

 

Physical Education Participation Requirement

 

Athletics is an outgrowth of the Physical Education Program.  Because of the importance of physical education, all athletes are required to take physical education.




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